Service description

Functions for the user

  • Search free rooms, Selecting a free space, Creating a reservation for the selected area.
  • Storing subscriber names on a reservation. Each participant, for which an email address is entered, receives a notification by e-mail.
  • Ability ot order additional technical equipment or catering.
  • Automatic sending of order emails to the preset recipient addresses for technology and catering service.
  • Display the booking confirmation with print function, emailing the booking confirmation to the booking party and the organizer.
  • Ability to create bookings on areas which require a confirmation by a manager.
  • Ability to create bookings for other users.
  • Interactive Gantt Chart view with scaling levels month, week, day and selection options according to room type and building.
  • Changing of own bookings (changing room, participants, organizers, if necessary, subject and note).
  • Cancelling of own bookings (within the cancellation period, which can be set by the administrator)
  • Searching and displaying of own bookings.
  • Booking lists can be sorted by any column displayed (up to 3 sort criteria).
  • Creating series Bookings.
additional in Pro:
  • Send and receive calendar events.
  • Enhanced Gantt chart view to display additional information.
  • Booking search for Organizers subject and comments.

Functions for the technology service

All user functions and additional:
  • View a list of all equipment bookings in a selectable time period.

Functions for the catering service

All user functions and additional:
  • View a list of all catering bookings in a selectable time period.

Manager Functions

All user functions and additional:
  • Advanced booking search for displaying reservation lists for various selection criteria, sortable by each column displayed (up to 3 sort criteria)
  • Send an email confirmation to the requestor after the confirmation of a booking.
  • Confirmation of the area requirement or system-supported search for an alternative free area
  • List the area booking requests for confirmation.
additional in Pro:
  • Blocking times for rooms.
 

Administrator Functions

all Mananager functions and additional:
  • Creating buildings, floors and areas
  • Creating room types with and without administrator Process
  • Creating rooms, incl. Uploading room images that are displayed to users in the details view
  • Creating seating, incl. Uploading seating images
  • Creating technology types and technology items to display as bookable technology elements
  • Creating catering types as bookable catering elements
  • Fast creation of rooms and technical and service types over a wizard
  • Tree-like view on buildings / floors / areas and rooms
  • Allocation of fixed technology equipment to areas
  • Allocation of additional bookable technology and catering
  • Creating users and assigning a role (user, technical service, service provider, space manager, administrator)
  • Setting application runtime parameters.
additional in Pro:
  • Authorization system for users by applying individual room / user groups
  • Cost accounting and billing, creating activity types and allocation to cost centers
  • Cost Report, Export to CSV
  • RESTful API to query accounting data and creating your own reports, for example an agenda. Query room information and create bookings.
 

General

  • Encryption of communication between browser and server (SSL)
  • Available in German and English

Technical Requirements

  • Internet connection
  • Line bandwidth: recommended: 256 kbit / s
  • Up to date Web Browser, JavaScript and cookies must be enabled,

Prices

  • Free for the first 2 months after registration
  • Prices for Hosting
  • In-house installations on request

Service and Support

  • In application online support and Supportforum.
  • Error messages and the elimination of recognized bugs are free of charge.
  • Daily Fully automatic backup, AES encrypted
  • Customizing your online account to your liking:
    • E-Mail Templates
    • Reports
    • Themes
 

Apply the  Terms of use.

Disporoom offers even more possibilities to manage your rooms or other resources such as sports fields, jobs ...  etc. and publish them on your own website.